Stationery to laptops.
Issued. Tracked.
Audited.
Every uniform, textbook, lab beaker, sports ball, projector, laptop and chair owned by the trust — tagged, allocated, returned, depreciated, audited. Never lost in a stockroom.
aCloud Inventory & Procurement manages every consumable and asset across school operations — item master, indent-to-GRN procurement workflow, vendor and quotation management, asset tagging, stock issue and return, and a fixed asset register that ties into accounts.
Everything Inventory needs.
Nothing it doesn't.
Every feature below is included in the core module — not an add-on, not "coming soon", not "talk to your account manager".
Item Master
Stationery, lab consumables, uniforms, sports kit, housekeeping, IT assets — categorised, with reorder levels and lead times.
Indent → PO → GRN → Issue → Stock
Full procurement workflow with approvals at each step. Multi-school consolidation possible. Audit-ready.
Vendor & Quotation Management
Vendor master, RFQ to multiple vendors, comparative quote analysis, vendor performance scoring.
Multi-Location Stock
Each school has its own stores. Inter-school transfers allowed with approval. Trust-level visibility.
Asset Tagging (QR/RFID)
Print and stick. Scan to issue. Scan to return. Annual scan to verify. Lost-asset report is one query.
Allocation to Person / Room
Laptop allotted to a teacher. Projector to a classroom. Microscope to a lab. Returns tracked at exit/transfer.
Lab & Sports Equipment Register
Specialised registers for science labs (chemicals, glassware) and sports (kit, equipment, ground assets).
Fixed Asset Register
Acquisition cost, depreciation method (SLM/WDV), block, location, custodian, disposal. Integrated to accounts module.
Maintenance Scheduling
Periodic maintenance (AC service, projector lamp change, computer overhaul) scheduled and tracked.
Audit Reports
Stock-in-hand, ageing, slow-moving, dead stock, discrepancy reports — for internal audit, statutory audit, and CAG (for aided schools).
Three things your school won't sweat anymore.
Beginning-of-year textbook distribution to 1,800 students
Books issued against student ID. Returned at year-end or recovered through fee account if lost.
Annual fixed asset audit by external auditor
QR-scan walk-through. Discrepancies flagged. Reconciliation report with depreciation schedule generated.
New science block needs equipment purchase
Indent raised by HOD, three vendors quoted, comparative analysis, PO issued, GRN on delivery, items asset-tagged.
Inventory — questions answered.
Yes. Every fixed asset — IT equipment, lab apparatus, sports infrastructure, vehicles, furniture — is recorded with acquisition cost, depreciation method, location, custodian and disposal status. Depreciation is computed monthly and posted to the accounts module.
Indent (by department) → Approval (HOD/Principal) → Quotation (multi-vendor RFQ) → Comparative analysis → Purchase Order → Goods Receipt Note → Issue to department / stock. Each step is approver-gated and audit-logged.
Yes. aCloud supports specialised registers for science lab (chemicals with hazard tags, expiry, glassware breakage) and sports (per-game kit, ground equipment, individual issue-and-return).
Yes. aCloud generates QR labels for low-value items and supports RFID tagging for high-value assets like laptops, projectors, lab instruments. Scan-to-issue and scan-to-return reduce stocktake from days to hours.