Every fee head.
Every concession.
Every parent paid on time.
Build any fee structure your trust needs — class-wise, term-wise, head-wise, with any concession logic. Collect online from every payment method India uses. Stop chasing defaulters at 9 PM on a Sunday.
aCloud Fees Management lets schools build any fee structure (heads, terms, concessions, instalments), collect through every Indian payment method, automate reminders to defaulters, track GST-exempt categorisation, and reconcile to accounts in real time.
Everything Fees needs.
Nothing it doesn't.
Every feature below is included in the core module — not an add-on, not "coming soon", not "talk to your account manager".
Fee Structure Builder
Tuition, admission, transport, exam, lab, library, computer, sports, hostel, ECA, books, uniform — class-wise, term/monthly/quarterly/annual.
Concession & Discount Engine
Sibling, staff ward, RTE, scholarship, merit, sports, financial-aid — with multi-level approval workflow and audit log.
Online Fee Collection
Razorpay, PayU, Cashfree. UPI, cards, netbanking, NEFT, cheque, DD, cash. Partial payments and instalment plans supported.
Auto Demand Generation
Term-start or month-start invoices generated in bulk. Sent to parent app, SMS, WhatsApp, email — all at once.
Late Fee Rules
Configurable per fee head — grace period, flat fee, percentage, capped. Auto-applied. Auto-waived on approval.
Defaulter Management
Real-time defaulter list per class, age-bucketed. Auto-escalation. Pre-set reminder cadence. Letters to parents in two clicks.
Scholarship Tracking
Government schemes, CSR funds, trust scholarships — linked to student profile, partial fee waiver applied, donor reporting ready.
GST-Compliant Receipts
Auto receipt numbering, duplicate, cancellation, refunds. Educational services correctly categorised under GST exemption rules.
Fee Reconciliation
Bank statement import, PG settlement match, gateway charges accounted, unmatched flagged. Hours saved per month.
Multi-School Fee Dashboard
Trustee sees fee collection across every school in the trust — by class, by term, by head, by mode — live.
Three things your school won't sweat anymore.
A parent with three children in three different campuses pays in one transaction
Single online payment splits to three fee accounts. Three receipts generated. Sibling discount auto-applied. Parent doesn't manage three logins.
RTE waiver needs to be applied for 75 students
Bulk action. Zero invoices issued. Government reconciliation report generated for state portal.
Quarter-end fee defaulters need to be reminded
Defaulter list, age-bucketed, sorted by amount. Bulk WhatsApp + SMS + letter — sent. Principal goes home on time.
Fees — questions answered.
Yes. aCloud's online fee collection supports UPI, all major credit and debit cards, netbanking, wallets, NEFT/RTGS and cheque/DD/cash modes. Parents pay from the parent app or a payment link in two taps; receipt is issued automatically.
Yes. Sibling discount (configurable percent or flat), staff ward concession, RTE waiver, merit and sports scholarships, and financial aid are first-class fee concession types — with auto-application, approval workflow, expiry handling and reporting.
Core educational services (tuition fees, exam fees, transportation by the school) are exempt under Indian GST. aCloud categorises each fee head correctly, issues compliant receipts, and tracks taxable heads (uniforms, books resold, third-party services) separately for GST returns.
Yes. aCloud's defaulter engine runs a configurable reminder cadence — day-3 SMS, day-7 WhatsApp, day-15 email + letter, day-30 escalation to class teacher — all template-driven, DLT-compliant, and switched off the moment the parent pays.