Beds.
Mess. Wardens.
Visitors. Under one roof.
For residential schools where the hostel is as much an institution as the classroom. Allot rooms by class and house. Plan mess menus and inventory. Log every visitor, every out-pass, every late-night warden round.
aCloud Hostel Management runs the complete operations of a residential school hostel — room and bed allotment, mess planning and attendance, visitor and out-pass management, warden duty rotation, and hostel-specific fee handling.
Everything Hostel needs.
Nothing it doesn't.
Every feature below is included in the core module — not an add-on, not "coming soon", not "talk to your account manager".
Block / Room / Bed Master
Hierarchical hostel structure. Capacity, occupancy, gender, class restrictions. Visual occupancy map.
Room Allotment
By class, gender, house, sibling preference, medical need. Auto-balance or manual with approval. Mid-term swaps.
Mess Menu & Attendance
Weekly menu planning. Per-meal attendance. Special diet flags (vegetarian, Jain, allergies). Mess feedback loop.
Mess Inventory & Procurement
Grains, vegetables, dairy, meat — daily indent, vendor delivery, consumption tracking, wastage reports.
Visitor Management
Pre-registered visitor approval. Photo ID capture at gate. Entry/exit log. Permitted hours enforced.
Out-Pass Workflow
Parent → warden → principal approval for weekend or medical out-pass. Geo-checkout, geo-checkin. SMS chain.
Warden Duty Roster
Night warden, day warden, weekend duty. Auto-rotation. Incident log per duty shift.
Hostel Fees
Rent, mess, electricity, laundry, caution — separate fee heads. Linked to main fee module.
Health & Infirmary Sync
Hostel student illness flagged immediately. Doctor visit log. Parent notified for serious cases.
Discipline & Incident Log
Incidents, witnesses, action taken, parent communication. Audit-ready for school inspections.
Three things your school won't sweat anymore.
New academic year — 240 students to be allotted across 60 rooms
Run preference matcher with class, house, medical, sibling rules. Allot in minutes. Print room cards.
Weekend mass out-pass for 180 students
Bulk approval workflow. Auto-SMS to all parents. Geo-checkout at gate. Re-entry tracked.
Mid-year transfer of a student to a new room
Two-click swap. Mess plan updates. Warden notified. Bed map stays accurate.
Hostel — questions answered.
Yes. aCloud Hostel is built for residential schools — covering block/room/bed hierarchy, gender-segregated allotment, mess planning, warden rosters, out-pass approval chains, and visitor controls that match real boarding-school operations.
Yes. Each student's dietary profile (vegetarian, Jain, lactose-free, gluten-free, allergies) is tracked in their core record and flows into mess planning and per-meal attendance. The mess in-charge sees alerts on any non-compliant serving.
Visitors must be pre-registered with photo ID, approved by the warden, and signed in/out at the gate. Out-passes flow through parent → warden → principal approval, with geo-checkout at the gate and re-entry verification, plus SMS at each step.
Yes. Hostel-specific fee heads (room rent, mess, electricity, laundry, caution deposit) are configured separately but billed and collected through the main fee module — so parents see one consolidated fee statement.